B2E Travel Portal Development

Corporate Self-Booking Tool

Give Employees the Freedom to Book — Within Your Policy

Corporate travel is one of the largest controllable costs in any organisation. A B2E portal puts booking control directly in the hands of employees while ensuring every trip stays within approved budgets, preferred vendors, and company policy — automatically.

We build corporate travel platforms that integrate seamlessly with your HR, ERP, and expense systems — delivering a consumer-grade booking experience with enterprise-grade controls. Used by SMEs, large enterprises, and global multinationals.

Travel Policy Engine Multi-Level Approvals GST Invoicing ERP / SAP Integration Centralised Billing Spend Analytics

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Portal Type

B2E

Travel Cost Saved

Avg 30%

The Business Case

Why Corporates Switch to a Self-Booking Tool

30%

Avg travel cost reduction through policy enforcement and preferred-vendor steering

70%

Reduction in booking turnaround time — from days (agent email) to minutes (self-booking)

100%

Policy visibility — every booking is tracked, flagged, and reported in real time

40%

Less finance admin time — auto invoicing, cost-centre split, and ERP export

Complete Travel Products

8 Booking Modules, One Corporate Platform

Employees book every mode of travel from a single login — all within policy, all tracked automatically.

Flight Booking

Policy-filtered search results
GDS + LCC real-time fares
Preferred airline prioritisation
Out-of-policy flag & override
Instant PNR & e-ticket

Hotel Booking

Per-city nightly rate caps
Preferred property list
Instant voucher delivery
GST-compliant invoicing
Free cancellation flags

Ground Transport

Airport cab & car rental
Driver details on confirm
Point-to-point transfers
Employee-grade vehicle classes
Instant voucher generation

Rail Booking

IRCTC / rail API integration
Class preference by grade
Concession eligibility check
E-ticket to employee email
Cancellation & refund

Bus Booking

RedBus, AbhiBus & more
Seat preference by policy
Boarding point selection
Instant e-ticket & SMS
Auto cancellation & refund

Travel Insurance

Group & individual plans
Auto-applied per trip type
Medical & trip cover
Certificate auto-delivery
Claims portal link

Expense Management

Receipt upload & OCR scan
Auto expense categorisation
Per-diem allowance rules
Finance approval workflow
ERP / SAP export

Meetings & MICE

Group booking management
Conference hotel sourcing
Multi-leg itineraries
Delegate registration
Group invoice & billing

How Policy Enforcement Works

Every Trip — Compliant by Design

The policy engine runs silently in the background. Employees get a clean booking experience — but every search result is already filtered through your rules. Out-of-policy options are flagged, not hidden, giving employees context while keeping spend in check.

Employee Logs In

Grade, department, cost-centre, and policy set loaded automatically from your HR directory.

Policy-Filtered Search

Only compliant options shown first. Out-of-policy fares flagged with reason — override requires justification.

Trip Request Submitted

Employee selects a booking and submits a trip request with purpose, dates, and estimated cost.

Approval & Ticketing

Manager approves via email or mobile. Portal auto-issues tickets and charges the corporate account.

Admin & Finance Power Tools

Complete Corporate Control Panel

Everything HR, finance, and travel admins need to manage policy, approvals, billing, and reporting — from one dashboard.

Travel Policy Engine

Define granular rules — grade-based fare caps, hotel per-diem limits, advance booking windows, and preferred vendors — enforced at search.

Approval Workflows

Multi-level approval chains — line manager → HR → finance. Auto-escalation on delay, with mobile push and email nudges.

GST & Invoice Management

Auto-generate GST-compliant invoices, split billing across cost centres, and export to Tally, SAP, or your ERP.

Spend Analytics

Department-wise spend, savings-vs-policy reports, top spenders, vendor mix analysis — exportable to Excel/PDF.

Employee Profile & Grade

Employee grades drive policy rules automatically. Store passport, visa, and frequent-flyer details for one-click booking.

Centralised Billing (CBA)

Charge all bookings to a central corporate card or account. No employee out-of-pocket payments for approved trips.

Multi-entity & Multi-currency

Manage multiple subsidiaries, countries, and currencies from one admin. Per-entity policy, billing, and reporting.

24×7 Dedicated Support

Dedicated corporate account manager, SLA-backed response, after-hours emergency desk for disrupted travellers.

Portal Type Comparison

B2E vs B2B vs B2C — What's the Difference?

All three portal types are available from our platform. Many enterprises run B2E and B2C simultaneously from the same backend.

Feature	B2E (Corporate)	B2B (Agent)	B2C (Consumer)
Primary User	Employees	Travel agents	End consumers
Travel Policy Engine
Approval Workflows
Centralised Billing (CBA)
GST / ERP Integration		Partial
Agent Wallet & Credit
Per-agent Markup Rules
Loyalty & Rewards
Consumer Self-booking
Spend Analytics
White-label Branding
Mobile App Option

Need a combined platform? Talk to our experts — we build all three from one codebase.

Our Process

From Discovery to Live Corporate Portal in 8 Weeks

Discovery Workshop

We map your travel policy, grade structure, approval hierarchy, and existing ERP/HR systems before writing a single line of code.

Policy Configuration

Travel policy rules, grade-based entitlements, approval chains, and preferred-vendor lists are configured and tested in a sandbox.

Integration & Build

API connections, ERP/expense integration, GST invoicing, and mobile app — built and tested with your pilot employee group.

Rollout & Support

Phased company-wide rollout with employee training, admin handover, and dedicated SLA-backed support from day one.

Technology

Enterprise-Grade Technology Stack

Built for scale, security, and seamless integration with your existing enterprise infrastructure.

PHP 8.x MySQL / MariaDB Laravel / CodeIgniter REST API Architecture Bootstrap 5 iOS & Android Apps AWS / Azure Ready SSL / TLS Secured PCI-DSS Compliant GST / ERP Integration LDAP / SSO Support SAP / Tally Connector

FAQ

Frequently Asked Questions

A B2E (Business-to-Employee) Travel Portal — also called a Corporate Self-Booking Tool (SBT) — is an online platform that lets employees book company-approved travel (flights, hotels, cabs, rail) within defined travel policies, with built-in approval workflows and centralised billing. It replaces manual booking via agents or emails.

The travel policy engine filters search results in real time — showing only flights within the approved fare class and advance booking window, hotels within the per-city nightly rate cap, and preferred vendors first. Out-of-policy options are flagged with a reason code and may require manager approval before booking.

Yes. We build fully configurable approval chains — employee submits a trip request → line manager approves → HR reviews → finance authorises. Each level gets email and push notifications. Requests auto-escalate if not actioned within a set time, and approvers can act from mobile without logging into the portal.

Yes. We integrate with SAP, Oracle, Tally, QuickBooks, and other ERP/accounting systems for GST-compliant invoice export, cost-centre allocation, and travel expense reconciliation. Custom API connectors are built where standard integrations are not available.

Absolutely. Our B2E platform supports multi-entity setups — each subsidiary can have its own travel policy, billing account, approval chain, and reporting, all managed from a single super-admin dashboard.

We integrate Amadeus, Sabre, Galileo/Travelport, Mystifly, and Tripjack for flights — and HotelBeds, Agoda, TBO, Rezlive, and Stuba for hotels — giving employees access to comprehensive inventory at negotiated and retail rates.

A standard B2E portal with flight + hotel + policy engine + approval workflows is typically deployed in 8–12 weeks. Complexity increases with the number of API integrations, ERP connections, and policy rule sets — we provide a detailed timeline after the discovery workshop.

Give Employees the Freedom to Book — Within Your Policy

Why Corporates Switch to a Self-Booking Tool